Let it Snow – DONUT Christmas Party (Part 3: The Event)

Woohoo!!  I am sooooo happy to FINALLY be showing y’all pictures of our  Let it Snow – DONUT Christmas Party:  (Part 3:  The Event)!!  We had our event a little over a week ago, and it was a huge success.  We received a ton of compliments on  planning (decorations, invitations, setup, and food), execution of those plans, and overall great party atmosphere.   YAY!!  WE DID IT!!

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LET IT SNOW – DONUT CHRISTMAS PARTY

(Part 3:  THE EVENT)

FIRST THINGS FIRST:  

There were 162 members who showed up to participate in the philanthropy crafts, and we couldn’t be happier with all of the items that were completed. 

These philanthropies rely on organizations like our’s to help them out (especially during the Christmas season), and we feel that we completed our mission. 

The Let it Snow Party provided the perfect backdrop and ambiance to get all of our philanthropy crafts taken care of, and we were just so proud of how it all came together! 

GRAB a drink and a chair….because this is NOT a cliff notes short version -lol!!!  But it is soooo worth your time – I promise!!  So, Let’s get to it.

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LET IT SNOW – DONUT CHRISTMAS PARTY

(Part 3:  THE EVENT)

The pictures that I am showing will be either the planning stage, pre-event stage , or some during the actual event.  There will not be a lot of pictures with members (due to privacy policies) but I do have a handful so you can see this very special group of moms & daughters!!

SECOND:  VENUE

The place that we hosted our event is The Brookwood Community in Brookshire, Texas.  Their Mission:  “Through the Grace of God, The Brookwood Community provides an educational environment that creates meaningful jobs, builds a sense of belonging, and provides meaning and purpose for adults with disabilities.”   

This is a beautiful place with lots to offer –  an adorable cafe, a beautiful retail shop, and stunning facilities to tour.  All of the poinsettias (that we used to decorate) are grown in their nursery. 

If you are near this area- please stop in.  You will be beyond impressed and you will leave with a heart full of love!!   broowoodcommunity.org.   

Words cannot express how grateful our organization is to Brookwood for allowing us to use their facility for our Holiday Philanthropy Fair!!  THANKS Brookwood!!

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THIRD:  7 GROUPS

I will break these pictures up into 7 GROUPS to make this little tour easier to navigate!   ***If you missed the planning posts and want to see more, click HERE – for decoration planning, and HERE for food planning.***

1. STAGE
2. TABLES
3. BLUE WALL SIGNS
4. COTTON BALL SNOWMAN
5. BACK WINDOWS
6. SELFIE STATION
7. ENTRANCE

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1.  STAGE

Brookwood provided the 2 gorgeous Christmas trees, stage lights, gazebo pieces, and all table and chairs.  Then it was up to us to transform the facility into a winter wonderland of donuts and snowflakes. 

One of the cheapest and easiest ways to add color and fill a space is with empty wrapped Christmas presents. 

We had our moms bring extra boxes and specific colors of wrapping paper to our work day……and then added them wherever we needed a “punch of color.”   

Just make for sure you stick to no more than 3 colors:  we used pink/white, blue/white, silver/gold.

 

Do you remember some of the items from the planning post- Part 1?   I LOVE how it all came together!!

Below is a BEFORE picture from the planning post.

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2.  TABLES  

PHILANTHROPY, REGISTRATION, SENIOR RECOGNITION, & FOOD

We had to make a couple of changes to our table arrangement/setup because there were not enough rectangular tables….so we used round tables.   

For event planning, there are ALWAYS things that are not going to work like you “thought,” so just be prepared to roll with the flow.  We set up a day before to try to take care of all the things that might (will – lol) have to be changed.

PHILANTHROPY TABLES:

For the tables we used 2 different turquoise plastic table covers (one solid, one polka dot), and then satin round turquoise table covers. 

I’m soooooo glad I brought the 2 tubs of white and turquoise fabric table covers (from our organization) as backups……because – well – we needed them!!

And remember  the  handmade “lollipops”from the planning post…..see picture below. 

These are perfect for table centerpieces because the sand in the pots hold all types of signs.  

My co-chair made the adorable snowflake signs with her cricket for each of the 13 participating philanthropies – too cute!! ( THANKS A!!)

 

REGISTRATION TABLES:

The registration tables worked beautifully…..after the committee turned the tables into a L-shape!  This change created much better flow, and gave this corner a cozy feel.

The silver snowflake name tags and donut ornaments worked perfectly with our Let it Snow Donut theme.  The polka dot name tag boxes sealed the deal – love these!! 

Click HERE for diy Christmas donut ornaments post.

The before pic….see below.  We had these letters already (in storage), so I just simply added the pink tulle and dot ribbon for a little whimsy. 

Then I used the silver chargers and stands that we also had, to make the letters look like signs.

 

SENIOR RECOGNITION TABLE:

This table was used to sell tickets for our senior recognition event, so I decided to make it fun and crazy!!  The NCL letters worked great with the 2 small white trees and donut ornaments. 

Once again I added some ribbon and small ornaments to the letters to customize them.

 

And the pre-planning….see pictures below.

We replaced the 2 fuchsia wreaths with snowflake signs, and then used the wreaths underneath the 2 white trees. 

This table really “popped” with all of the contrasting colors, and gave a TON of personality to a blank space!!

 

FOOD TABLES:

Wow…..Wow…..WOW!!  The food committee chairs and committee knocked it out of the park!! 

I met with the 2 chairs for all of the “donut” shaped food ideas we needed to incorporate – and they nailed it!! 

And of course – the DONUT wall we borrowed from one of our other member (thanks T!!) – it stole the show!!

BEFORE picture of the food/drinks setup area.

Here is another before picture so you can see the table arrangement.  

What is the “white” in the jars…..not milk?? 

It’s sugar – genius idea food committee!!  And those sprinkled donut holes are so fun!

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3.  BLUE WALL SIGNS

What is a girl supposed to do when she cannot remove (9) 4×4′ canvas fruits and veggies prints from the wall…..well she creates 9 Christmas word signs using the “O’S”  as donuts!! 

These 9 blue wall signs completed the DONUT party theme!!  The blue created our “winter” color, and the hanging donuts added to our donut-themed Christmas Party.  

They were a LITTLE tricky to execute – so that we would not damage the existing prints, but our moms did it!!  And they turned out great!!

BELOW – is a BEFORE picture of the five prints on the left side…..and then the after with them covered.

And AFTER…..

BEFORE picture of back wall…..NOEL on left LOVE on right.  I did not take a picture of the noel sign  – cry cry- sniff, sniff!!! 

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4.  COTTON BALL SNOWMAN

Remember the Christmas Snowman diy cotton ball wreath……well here it is!  There are  2 roll top doors (like accordion style bread bins) on the kitchen walls that were kind of eye sores.  YIKES!! 

I really felt like we needed to cover at least one of those doors – just for aesthetic reasons.  So, that’s exactly what we did.

BEFORE….with door open.

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5.  BACK WINDOWS

The back window decorations went just as planned.  There were 4 sets (of 2 together), so I just used 2 at my house to plan them out. 

We used the snowflakes again (that the girls made) and a couple of larger snowflakes to take up more window space. 

Then we used the same white tinsel (like the blue word signs) to tie the windows and wall decor together.

BEFORE picture…..

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6.  SELFIE STATION

INCREDIBLY TALENTED!!  One of our moms (and her husband) created this one-of-a-kind snowman selfie station for us!!  She drew it out, and he built it from wood – genius!! 

I can’t say enough how fabulous this was.  All of the moms and daughters LOVED taking pictures with these snowmen and her adorable handmade props!! 

It is going to make very memorable mother-daughter photos.  Thanks so much N!!

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7.  ENTRANCE

In the entrance, we placed the beautiful red poinsettias (from Brookwood) on and around more wrapped presents to add color and height. 

We had the girls make the sign on the chalkboard  (since it was really THEIR party – wink, wink), and we used one of the adorable cricket snowflakes again to seal the deal!!

BEFORE picture……

And the moms….  there’s me – top left 😉

And here is our adorable t-shirt created by my co-chair…..Amazing job A!!
THE END!!

Hope you found some inspiration and helpful tips to create your own Let It Snow Donut Christmas Party too!